Who is BarberFlow built for?

Professional barbershops in Canada running mostly on appointments — typically 3–10 chairs. If you take credit card payments, manage a team, and care about retention, you’re exactly who we built this for.

How is BarberFlow different from other barbershop software?

Two things. Pricing: 2.8% + $0.30 per card transaction. No monthly fee, no per-booking fee, no setup cost, no hardware markup. And depth: it is built only for Canadian barbershops, so booth rent, commission payroll, GST/HST, Interac, and automated client retention are core features, not add-ons.

Do you really charge nothing per month?

Yes. 2.8% + $0.30 per card transaction is the entire bill. Cash bookings are free. And if your current processor charges less, we’ll match your rate — switching should never cost you more.

How painful is switching from our current software?

Not painful — we handle it. Every shop gets white-glove onboarding with a setup call, full data migration, and a live transition designed for zero downtime. You won’t lose a booking or a client record.

What kind of support do we actually get?

24/7 human support on WhatsApp, text and email — not a bot, not a ticket queue. Setup, data migration and training over Zoom are included when you start, and your shop has a dedicated rep to message when something’s on fire during a Saturday rush.

Is there an app for our barbers and clients?

Yes — native iOS apps for both. Barbers see their schedule, earnings, payroll, and performance in one place. Clients book, rebook, and get automated reminders that actually bring them back in.

Do you handle payroll, tax, and compliance?

Commission and booth-rent payouts run themselves with AutoPay, GST/HST, PST and QST are tracked per location, and your payments, payroll and booth-rent records export to CSV for your accountant. Source deductions and T4s stay with your accountant or payroll provider. Built for Canada, not bolted on from a US product.

Is our data and our clients’ data safe?

Every booking, payment, and client record is encrypted and backed up. You own your data outright — if you ever leave, we export it in a clean, portable format. No hostage-taking.

Booking and payment software to make barbers more money.

Fill more chairs, keep clients coming back, and stop no-shows. Designed intentionally for Canadian barbershops

Schedule Demo

Everything your shop needs

One system. Every part of your business.

Most barbershop software does one thing okay. BarberFlow does everything well from the first booking to the last payroll run.

Smart Bookings

Manage appointments across multiple chairs and stores in real-time.

Canadian-First Payroll

Payday runs itself. We total every cut, tip, and commission split, then auto deposit or e-Transfer.

Admin Management

Keep full control over your barbershop operations.

Customer Management

Fast, secure integration and process optimization.

Smart Analytics

Advanced insights that help you forecast, optimize, and scale.

Point of Sale — One ticket, any payment method

A card terminal we built for barbers. Contactless, chip, and swipe.

Trusted by the best in Canada

@abhithebarber

Loops — client retention

Bring clients back before they forget about you

Loops are automated messages that fire at exactly the right moment after a first visit, when a client is due, or 30 days after they go quiet. Set it once. Let it run. Watch rebooking climb.

Get Started See how Loops work

Smart off cadence

Loop starts automatically when a client hasn't returned

Send Email

"Hey Alex, you're due for a cut — book your usual slot"

Wait 5 days if no booking

Continue to next step only if client hasn't rebooked

Send Text

A direct, personal nudge is often the one that converts

Send Text with a $10 gift card

A small thank-you that gives them a reason to book this week

Loop completed, client rebooked 🎉

Revenue recovered. Relationship maintained.

Payments

Every way your clients want to pay

Every method is included at one flat card rate, and cash is free. Nothing is mandatory — use what works for your shop.

Online at checkout

Clients add a card when they book online, and it's charged automatically before their appointment, anywhere from an hour to three days ahead. You choose when.

Cash payment

Accept cash, mark it paid in BarberFlow. Tracked and logged automatically.

Credit, debit, tap, we take it all.

Every major card and wallet we accept, with the same flat rate.

BarberFlow Reader

Need a POS terminal? We'll ship one to you for free.

If your shop takes chip cards in person, we'll send you a BarberFlow-ready terminal. Plug it in — it works. No configuration, no setup fee, no headaches.

Accepts chip cards, tap, and contactless payments
Shipped directly to your shop, ready to use
Pairs in 60 seconds — no configuration required
Fully synced with BarberFlow payments log automatically
No monthly terminal fee

See the point of sale

Accept payments right on your phone

Make your iPhone into a terminal with Tap to Pay on iPhone — your client taps their card or phone right on yours. Accept cards, contactless, and mobile wallets without any extra hardware.

See how Tap to Pay on iPhone works

Business model flexibility

Run booth rental and commission at the same time

Most barbershop tools make you pick one payout model. BarberFlow doesn't. Mix booth renters and commission barbers under one roof, no workarounds needed.

Most software

Pick one and stick with it

Booth Rental (Default)Fixed monthly fee per chair

CommissionFixed percentage only when you get booked

BarberFlow

Both, however you want

Booth RentalFixed monthly fee per chair

CommissionFixed percentage only when you get booked

Automated collection remindersWe chase booth rent on schedule so you never have to send an awkward text.

One-click payoutsPay your whole team at once. No manual e-Transfers to anyone.

Smart splitsEvery payout accounts for tax, tips, and commission % automatically.

BarberFlow handles payroll for both automatically. No spreadsheets, no manual splits. See how payroll works

Pricing

One price. No surprises.

2.8% + $0.30 per card transaction. Cash bookings are free. No monthly fee, no setup cost. And if you're on a better rate today, we'll match it.

2.8% + $0.30Per card transaction

One flat rate for every card payment. Cash is always free.

Tap to Pay on iPhone, POS, online card processing, or cash
Full payroll & AutoPay for your whole team
Loops — automated client retention
Blasts — targeted marketing campaigns
Analytics for occupancy, tips and at-risk clients
iOS mobile app for barbers and clients
One-to-one direct support (iMessage, WhatsApp, email, or Slack)
Advanced accounting and tax features — Canada-only, so compliance is deeper than anyone else

What you'll never pay

Monthly subscriptionNo flat fee just to keep the lights on
$0
Per-booking feeNo extra fee for scheduling an appointment
$0
Setup feeOnboarding, training, and setup are included
$0
Hardware markupWe ship the POS terminal at cost — no margin on top
$0

Already on a better rate? We'll match it. Show us your current statement and we'll match your processing rate — switching should never cost you more.

We're cheaper — and you'll make more money.
Don't grow 10% in your first month? We pay you the difference.

Check Your EligibilitySee If You're Eligible for a 10% Growth Guarantee See worked examples and the full pricing FAQ

24/7 support

Real people. Real channels. Real fast.

Not a chatbot. Not a ticket queue. WhatsApp, iMessage, and email whenever you need us, we're there.

Message us directly — most replies land in under an hour, day or night. The fastest way to reach us for anything urgent.

Text Message

We're on SMS and iMessage 24/7. Reply times are fast and there's nothing to download — just text and go.

Email

For detailed questions or troubleshooting. We respond the same day, always with a real answer — never a template.

See every way to reach us

Book a demo

Connect with
our team

BarberFlow isn't self-serve — a real person handles your setup, migration, and training, all done for you.

One of us books a call with you the same day.

One of us calls you the same day you submit
We learn what you need and book a Zoom onboarding
A day or two later, we set your shop up on Zoom

Frequently asked

Questions, answered.

Everything shop owners ask us in the first call.